Introduction
“I WATCH” is committed to ensuring the privacy of all our users. This policy represents our commitment as an organisation to your right to privacy, giving you a clear explanation about how we use your information and your rights over that information.
This policy applies to all online systems offered by “I WATCH” to the public, through our website www.iwatch.tn and other websites we operate.
References to ‘we’,‘us’ and ‘our’ are to “I WATCH”.
“I WATCH” is the registered data controller to which the policy refers. Our full details can be found at the end of this policy and please feel free to contact us with any questions related to it. This policy was last updated on [15] June 2021 and is reviewed every 12 months.
What types of information do we collect and how?
The type and amount of information we receive and store depends on how you use our websites. You can access most of the pages on our websites without telling us who you are and without revealing any personal information.
Our web servers use cookies and collect anonymous logs during user visits to our websites which provide valuable information for improving them in the future. For more information see the separate Cookies page.
In some circumstances your information may be shared with us by third parties, but only where you have specifically consented. Examples include if you register your interest in joining “I WATCH” or one of its campaigns through Facebook, Facebook will share information such as your name and email address with us.
We collect personal information in the following ways:
- When you sign up to online actions or express an interest in joining us as a volunteer
- When you sign up for our education courses
- When you participate in other online campaigns or activities
- When you apply for a job or volunteering opportunity with us
If you choose to provide it, we can collect the following types of personal information from you:
- Name
- Age
- Address
- Email address
- Phone number
- Information provided for the purpose of applying for a job or volunteering opportunity, including: gender, ethnicity, sexual orientation, disability and criminal convictions
How do we use information collected?
We use your personal information collected via our websites for the following purposes:
- To undertake email actions or compile petitions
- To update you on our campaigns and activities
- To ask you to donate or get involved in our campaigns
- To action your expression of interest in joining “I WATCH”
- To administer your membership of “I WATCH”
- To administer and progress your applications for employment or volunteering opportunities with us
- To monitor the diversity of applicants for employment or volunteering opportunities
- To share your data with trusted third parties (further details below)
- To improve our websites
- To fulfil any legal obligations
Legal basis of processing
Data protection law requires us to have a legal justification to process your personal information. We use the following depending on the type of data and the type of processing:
Consent
We require your consent to send you our
communications for example to send you emails to update you on our work and
our campaigns and to request donations. We will only process your
information in this way if you consent. If you apply for a job with us and
provide us with sensitive personal information (including details of your
race, ethnicity, gender) we will only process that information with your
consent.
Legitimate interest
We sometimes share your personal
information with other partners of “I WATCH” (see below). This is done to
fulfil our legitimate interest in promoting our organisation as effectively
as possible and enabling our message to reach people who may be interested
in anticorruption.
To fulfil a contractual obligation
If you express an
interest in joining our movement we will process the personal data you
provided to process your membership request.
Legal obligation
We will process your personal
information to fulfil any legal obligations placed upon us, such as the
prevention of fraud or money-laundering. We will also process your personal
information if lawfully required to do so by a legal authority or a court of
law.
Necessity
For example where you are applying for an
employment or volunteering opportunity with us, processing certain
information is necessary for employment purposes.
Security
We take appropriate security measures to ensure
that we keep your information secure, accurate and up to date. However, the
transmission of information over the Internet is never completely secure, so
while we do our best to protect personal information, we cannot guarantee
the security of information transmitted to our websites.
Third Party Websites
On our website we sometimes have links to third party websites or applications. This policy does not apply to such pages or applications hosted or operated by other organisations. This includes the websites or applications of “I WATCH” sections or related organisations or third party sites. These other sites may have their own privacy policies which apply to them.
Sharing of your personal information
We will only share your personal information in the following circumstances:.
Hosting and processing arrangements
Our websites are
hosted by third party service providers and therefore any personal details
you submit through them may be processed by that third party service
provider.
We also use other third parties to process your personal details including in the following areas:
- to action all online expressions of interest to join “I WATCH” or take actions and manage all related communications
- to process all information associated with applications for employment or volunteering opportunities and related recruitment processes.
All third-party services providers process your personal information only on “I WATCH”’s behalf and are bound by contractual terms that are compliant with data protection law.
We participate in Facebook’s custom audience and lookalike audience programs, which, depending on your privacy settings with Facebook, enable us to display our content to our existing or potential supporters on Facebook. We provide personal information such as your email address to Facebook which securely encrypts it. That personal information is then deleted by Facebook if it does not match a Facebook account or once they confirm you have an account.
Other sharing
We may also share your personal information
with your permission, or if we are legally required to disclose your
information in circumstances where this cannot be reasonably resisted.
Use of cookies
A cookie is a text-only piece of information that a website transfers to your computer’s hard disk so that the website can remember who you are. A cookie will normally contain the name of the Internet domain from which the cookie has come, the “lifetime” of the cookie, and a value, usually a randomly generated unique number.
If you wish to restrict or block cookies you can set your internet browser to do so – click on the following link for more information: www.aboutcookies.org.
Please click through to our Use of Cookies document for more detailed information on cookies and how “I WATCH” uses them.
Under 18s
If you are under 18 years of age and would like to get involved in “I WATCH”’s work, please make sure that you have your parent/guardian’s permission before giving us personal information.
Retention Period For Data
We only hold your personal information on our systems for as long as is necessary for the purposes outlined above. We remove personal data from our systems once it is no longer required, in line with our guidelines on how long important information must remain accessible for future use or reference, as well as when and how data can be destroyed when it is no longer needed.
The length of time each category of data will be retained will vary depending on how long we need to process it for, the reason it was collected and in line with any statutory requirements. After this time the data will either be deleted or we may retain a secure anonymised record for research and analytical purposes.
Access to and your rights over your personal information
The personal data we hold about you is yours. You have the following rights over your information:
- To be informed how your data is being processed
- To access your data
- To rectify any data that is inaccurate
- To instruct us to delete your data
- To restrict our processing of your data (which includes contacting you via email) at any time. All our email communications to you will contain an unsubscribe link.
- To object to your data being stored.
- To move your data
Recruitment Privacy Statement
“I WATCH” is committed to the responsible handling of personal information collected as part of the recruitment process.
Information provided by you in connection with your application will only be used by “I WATCH” internally in relation to recruitment and selection processes and will not be disclosed to a third party without your consent, except as required by law and except to our service provider.
Sensitive personal information regarding gender, age, sexual orientation, religion and faith, caring responsibilities, disability, ethnic origin and region of origin will be anonymised and will be used for cultural diversity and equal opportunities monitoring purposes only. Unsuccessful applications will be retained for a period of three years after the conclusion of the selection process. We will also ask that you confirm that you are happy to process in the form of our declaration, printed below:
Declaration
I confirm that the information provided in my
application is true and complete. I agree that any deliberate omission,
falsification or misrepresentation in the application form will be grounds
for rejecting this application or subsequent dismissal if employed by the
organisation. Where applicable, I consent that the organisation can seek
clarification regarding professional registration details. I consent to “I
WATCH” processing my personal information on the privacy terms set out
above.
If you wish to exercise any of these rights or have any questions about this policy you may contact us in the following ways:
By post:ff
105, Rue Tahar Ben Ammar,
Menzah 9B, 1013 Tunis
By email: contact@iwatch.tn
By telephone: +216 70 867 014
Complaints
If you wish to lodge a complaint about our handling of your personal data please get in touch with us on the details above with the details of your complaint; we aim to respond to all complaints within 14 working days.
If you are dissatisfied with how we have handled your complaint you may lodge a complaint with the Tunisian regulator in charge of data protection and privacy enforcement (INPDP):
Website: http://www.inpdp.nat.tn/ Telephone: +216 71 799 853